Workforce Transformation: Key Points
- Digital workforce transformation strategies include digitizing workflows, automating repetitive tasks and build a workforce equipped with mobile tools
- Digitizing workflows allows you to collect data faster and have easy access to all your records
- Automating repetitive tasks reduces errors and frees up time for other important activities
- A workforce with digital tools can collect, share and access data in real time from any location
- Digital tools improve compliance, cut costs and drive better business decisions
By 2027, global digital transformation spending is expected to reach $3.9 trillion, a clear sign that businesses are prioritizing digital tools that improve productivity and efficiency.
If you are still using manual processes and drown in paper, repetitive tasks, mistakes and delays, workforce transformation strategies can help you get out of this vicious circle.
In this article, we will:
- Share three digital workforce transformation strategies to cut manual tasks
- Explain the benefits of going digital
- Present tips to speed up the process
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Workforce Transformation Strategies For Manual Task Reduction
One key way to transform your team is by giving them digital tools that reduce the number of manual tasks and speed up work completion. How do you get there? Start with these three proven strategies.
Digitize Core Workflows
Are you still using paper job orders, safety inspections, or timecards? This leads to multiple issues, from inaccuracies and storage problems to lost or misplaced documentation.
The result? Delayed decisions, reduced responsiveness and decreased productivity.
- Digitizing your forms and processes ensures:
- Timely and consistent data collection.
- Real-time access to records.
- Reduced administrative overhead.
- Ability to keep all your data in a secure cloud database you can access any time from any location.
For example, the technicians in your HVAC company can submit digital forms on finished tasks before even leaving the site, cutting processing delays and improving billing turnaround.
Automate Repetitive Tasks
90% of workers say automation boosts productivity.
Copying data from one system to another, chasing down signatures, and manually calculating worked hours mean an enormous amount of manual work, time and effort. This can lead to exhausted team members, errors and costly mistakes.
How to solve this? Use automation.
Automate predictable workflows setting triggers that activate:
- Sending a copy of a submitted form to a supervisor.
- Calculating field data like totals or distances.
- Generating invoices from completed job tickets.
For example, if you’re running a home services company, you can automate your weekly payroll calculations by implementing digital time tracking forms and integrating them with your HR system.
Collecting the required data now takes minutes instead of the typical three hours HR spent each week on average.
Build A Digital-First Mobile Workforce
Businesses that use digital tools to support mobile teams adapt faster and perform better.
If your employees need to travel back to the office to receive and submit paperwork or receive instructions, they lose time, and issues can escalate quickly.
The solution? Give them mobile tools that let them collect and submit data on the go, wherever they are.
From job status updates to checklists and safety reports, everyone will stay connected, productive and compliant while transparency and accountability improve.
For example, if you are a facility manager and your staff uses mobile maintenance forms for their work, this will reduce their response time to repair issues and allow them to prioritize what’s most important in real time.
Benefits Of Digital Workforce Transformation
Eliminating manual work provides immediate advantages for your business.
Improved Efficiency
Digitized processes are faster and need fewer resources, allowing you to cover more tasks and allocate resources where needed.
Improved Accuracy
Validation rules, auto-fill fields and streamlined formats reduce errors and eliminate the need to rework documentation.
Real-Time Insights
Digital data can be captured, transferred and analyzed instantly, enabling immediate decisions.
Enhanced Compliance
Digital forms allow easy access to documentation for audits, inspections or regulatory reviews, helping you stay compliant.
Cost Savings
Less paper, printing and physical storage means lower operational costs. Plus, fewer manual errors positively impact your bottom line.
Digital tools allow you to work faster and smarter
Expert Tips To Speed Up Your Digital Workforce Transformation
- Ready to give digital workforce transformation a try? We’ve compiled a few tips you can use.
- Check out your current workflows to identify where the bottlenecks are. Jot down what can be digitized or automated.
- Choose a digital solution that supports mobile access and integrates with your existing systems.
- Digitize the paper forms that take the most time to fill out, including processes that involve frequent data collection, require manager approvals or must be archived for compliance.
- Focus on the processes that cost the most in terms of time or money, such as invoice tracking, payroll, inspections, barcode inventory management or hiring and onboarding.
- Train your team to use the digital tools, test them and collect feedback on the performance.
- Define success metrics like time saved per task, error reduction, or form submission rates.
- Regularly track performance to identify areas of improvement.
Workforce Transformation: Key Takeaways
- Digital workforce transformation helps build more efficient business processes.
- Replacing paper with mobile forms improves speed, accuracy and compliance.
- Automating routine workflows increases productivity and reduces overhead.
- Implementing mobile tools allows your team to be more responsive in the field.
Need A Digital Workforce Transformation Solution? Try doForms
Selecting the right tool for your digital workforce transformation is key.
doForms, a modern mobile form solution, is designed to streamline operations, improve data accuracy, and boost productivity across various business sectors.
Use it in:
- Construction & field services: Create various construction forms, including construction daily reports, site preparation checklists and payroll management documents.
- Healthcare: Facilitate patient intake, streamline staff scheduling and build HIPAA compliance checklists.
- Retail & hospitality: Create retail store opening checklists, simplify invoice management and collect customer feedback.
doForms allows you to:
- Collect data in the field and make it available instantly to back-office systems and other locations.
- Automate routine tasks such as approvals, notifications, and data routing.
- Generate reports to monitor the performance of your teams and identify areas for improvement.
- Stay compliant with industry regulations through encrypted data storage and controlled access permissions.
- Check out how our WorkForce solution beats the competitors on the market.
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Workforce Transformation: FAQs
Have more questions about workforce transformation and how to go digital? Check out the section below.
What is workforce transformation?
Workforce transformation is the process of providing employees with the skills and tools to meet the company’s business needs. It includes offering training and using new technologies to create a flexible and motivated team.
What are the types of workforce transformation?
There are various types of workforce transformation, including:
- Organizational: Restructuring roles and workflows to boost efficiency.
- Digital: Using technology to automate and innovate processes.
- Leadership: Developing leadership skills to guide teams.
What’s the role of employees in digital transformation?
When employees are properly trained and use new technologies effectively, productivity improves and there are fewer errors.
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